Documents & Forms

Employee Forms

Form NameDescriptionLink
Fitness Reimbursement The City will reimburse an employee 50% of your monthly gym membership fee (max reimbursement $25 per month) with proof of membership and proof of 8 gym visits per month. Complete online quarterly
Name, address, and phone number changeFill out this form for changing name, address, and phone number.
(Note: documentation of name change will be required)
Complete online
Vacation pay out request Noncontract employees may request up to 80 hours in vacation pay out each year, as long as they have 40 hours remaining.Complete online

Life Change Forms

Changes can only be completed outside of open enrollment when there is a family change. This includes marriage, divorce, birth or adoption, or spouse’s change in insurance.

Form NameDescriptionLink
Enrollment Change FormThis form must be downloaded, completed and returned because it entails personal information. Download and print
Spousal Coordination of Benefits QuestionnaireThe City of Oxford requires spouses to join their employer’s health insurance as their primary insurance. Spouses may only be listed as primary on the City of Oxford insurance if they do not have access to insurance, or if they must pay 55% or more of the total premium cost.
This form documents a spouse’s access (or lack of) to insurance by their employer.
Download and print
AXA Life Insurance Change FormThis form must be downloaded, completed and returned because it entails personal information. Download and print
VSP Supplemental VisionThis form must be downloaded, completed and returned because it entails personal information. Download and print
Flex Spending FormThis form must be downloaded, completed and returned because it entails personal information. Download and print

Employee Handbook

Download the Employee Handbook » (revised in 2019)

Download the 2020 Salary Ordinance

Union Contracts

The City of Oxford has three public employee unions.